Human Resource & Executive Assistant

Elliott Aviation, a leader in aircraft solutions, has an exciting opportunity for a Human Resources/Executive Assistant at their corporate headquarters in Moline, IL.  Since 1936, Elliott Aviation has been a world-class provider of comprehensive and customer-focused solutions for business aviation.  Our vision, building partnerships that last, applies to our employees as well as our customers.

 This role provides critical support to the HR team including assisting with talent sourcing, new hire processes, payroll, benefits and more.  In addition, this role provides support to our executive leadership team including planning travel, internal events, expense reporting and more.   This is a great opportunity for someone looking to start a career in HR!  

Responsibilities of this position include:

• Provide administrative support for the Senior Leadership Team as well as the Human Resource Department as needed. 
• Review of Time and Expense reports for Senior Leadership Team and others to ensure accuracy and compliance with policy.
• Welcome guests and customers by greeting them in person or on the telephone, answering and directing inquiries.
• Assist with travel plans for leaders traveling on company business.
• Support HRVP with projects including data analysis and Excel support.
• Support the internal job posting process by preparing job postings.
• Processes payroll maintenance by entering information into the payroll system and reviewing changes for appropriateness and proper approvals.
• Maintains and is responsible for filing and retention of all confidential branch personnel documentation: payroll changes, applications, job descriptions, etc.
• Enroll and terminate all employees into the HR/PR system.
• Maintain organizational charts.
• Assist with and on occasion coordinate company events, i.e. holiday party, cook-outs, etc., both independently and in conjunction with the Activities Committee.
• Coordinate Service Awards for all three branches, including planning award luncheons, facilitating gift selection/ordering and sending anniversary cards.
• Participate in the Elliott Activities Committee.
• Contracts and Office Records Management, including both physical and electronic document storage.
• Maintain customer and employee confidence and protect operations by keeping information confidential.
• Other duties as assigned.

Top candidates will possess:

• Associates or Bachelor's degree preferred
• 2 or more years' experience in an administrative role supporting an executive team
• 1-2 years previous experience with Human Resources or Recruiting or completed an HR/Recruiting internship
• Willingness to learn by taking guidance from others
• Ability to communicate in written and verbally well in straight-forward situations
• Organizational & data entry skills with high attention to detail
• Ability to maintain a safe and clean work environment
• Ability to interact with all levels of staff and management with proven ability to build effective working relationships
• Ability to manage multiple projects independently, set priorities and completing assignments in a fast paced environment
• Must possess a positive attitude and ability to work independently to meet key deliverables and objectives
• Ability to maintain confidential information
• Ability of write reports, business correspondence and procedure manuals      

Other requirements include:

• Ability to attain & retain AOA badge or Airport requirements 
• Regularly scheduled attendance required
• Must be able to work various shifts and overtime as directed
• Regularly sits, or stands for periods of time
• Routinely lifts up to 10 lbs, occasionally up to 25 lbs.    
• Reads, writes, speaks and understands English fluently
• Visual acuity correctable to 20/20
• Limited exposure to outdoor weather conditions, and loud noises