Office Administrator II

E2i is seeking a full-time Office Administrator II.  We are headquartered just one hour south of Chicago since 1990 with additional offices in Boston, MA, Indianapolis, IN and Raleigh, NC. E2i is a small systems integrator that specializes in automation, validation, informatics, control panel design, and fabrication for the last 32 years. Our mantra is Quality People. Quality Results. At E2i, self-growth is at the basis of many decisions.

E2i promotes personal and professional growth through the usage of our Team Member Investment Program and Promotion Plan; each fosters continued growth throughout your career with E2i. When it comes to team member feedback, they have made it clear when asked what do they like the most about E2i. It is our people. Every face has a name, and every name has a story.

Reports To:

• CEO

Position Type:

• Exempt; 40 hours per week (Monday – Friday)

Location & Travel:

• Primary Location:  Manteno, IL (100% onsite at office)

• Up to 10% local travel for support activities (e.g. running errands, picking up mail, local purchases, etc.)

Snapshot of this Position:

• This position is responsible for providing direct support to the CEO and performing various office functions. It is a multi-faceted role, where the ideal person will enjoy wearing multiple hats.

Your Role’s Responsibilities:

• Assistant to the CEO
  • Manage all travel arrangements (booking flights, hotels, and rental cars)
  • Organize/maintain files and records
  • Complete expense reports
  • Schedule and maintain appointments
  • Run errands on behalf of the CEO
• General Office/ Facility
  • Building Host - Receive guests, answer main office phone, inter/extra-office communications
  • Maintain buildings and properties; submit Work Orders as required
  • Pick up mail at company PO Box
  • Receive all shipments, distribute appropriately
  • Assist HR department as local resource when necessary for onboarding, offboarding, and orientation
  • Enter and reconcile monthly company credit card expenses in QuickBooks
  • Manage requisitions and coordinate Purchasing
• Training
  • Coordination and setup for in-person courses
  • Develop AV materials for live, recorded courses
• Portfolio Management
  • Develop Project Charter, coordinate meetings
  • Coordinate Project Closeout meetings, materials
  • Archiving/Librarian
  • Report to internal stakeholders
  • Ensure PMs are sending client reports
  • Send internal PO and new project emails

You are Good at:

• Promoting a positive, helpful, and friendly environment with colleagues and customers
• Organization, following instructions and protocols, and attention to detail

• Outstanding work ethic with demonstrated ability to take initiative

• Clear and concise written and verbal communication with the ability to draft high quality written materials and correspondence
• Completing multiple projects simultaneously, and working cooperatively across project teams

What You Need for This Position:

• Associate degree required; higher education preferred
• 2 – 5 years of professional experience in an office environment
• Demonstrated experience anticipating the needs of a senior manager in a support role
• Intermediate knowledge of Microsoft Word, Excel, and Outlook; exposure to SharePoint and Teams is a plus

• Reliable transportation and valid Driver’s License

What E2i Will Provide You:

• Reimbursements for Wellness, Professional Memberships, and Training
• Company events, gifts, and more

Physical Requirements & Working Conditions:

• Primarily office environment, sitting at a desk working with computers
• May require client exposure based on business need