People Operations Assistant (Office Manager)

About Innovation Group North America
Innovation Group North America (IGNA) is part of a leading global insuretech business, helping the insurance market handle millions of claims each year in the most efficient way possible. Simplicity, connectivity, and collaboration guide everything we do, from our customers to our team members. Innovation Group is a growing organization with opportunities for new team members to learn about the evolving insuretech space, find efficient solutions, and chart a path forward in their career – all while enhancing their knowledge of the industry and being a key part of our organization’s success.

People Operations Assistant

As a member of Innovation Group North America’s (IGNA) People Operations team, the People Operations Assistant serves as a day-to-day administration and planning resource for the organization. This part-time role will greatly impact IGNA’s employee experience, visitor experience, and daily office functions. We are seeking a do-er, a go-getter – someone who values delivering an excellent experience.

This is a Monday-Friday, part-time opportunity with a flexible, agreed upon schedule.

What you’ll do:

• Manages IGNA visitor experience including access badges, welcome materials, refreshments, accommodations, and other necessary bookings.
• Manages internal office announcement monitors with up-to-date content.
• Assists in the coordination of office events including employee gatherings and regular Town Hall meetings.
• Serves as point of contact for office building management.
• Coordinates relationships with nearby hotels and restaurants.
• Manages office vendors and office supplies, including office postage machine.
• Opens and distributes office mail.
• Manages organization’s seating and office space logistics.
• Assists with human resource information systems, reporting, compensation/payroll, and benefits when needed.

What we’re looking for:

• Previous experience as an office, administrative, or human resources assistant preferred.
• Proficient experience with Microsoft Office Suite

Skills that will help you succeed in the role:

• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to prioritize tasks.
• Ability to act with integrity, professionalism, and confidentiality.