Coatings Administrative Assistant
- $15 to $17 Hourly
- Full-Time
APPLY TODAY, MIL IS CURRENTLY OFFERING $1,000.00 SIGN-ON BONU$ AND ALSO $1,000.00 REFERRAL BONU$ FOR DIRECT EMPLOYEES.
***paid out after successfully completing 90 days of employment***
Position Overview: The Coatings Administrative Assistant will help facilitate MIL’s high standards of quality, turnaround, and continuous improvement by performing a wide range of administrative tasks. This position will primarily assist in the completion of Coatings contract review while scheduling orders and assisting with inventory management.
Primary Job Responsibilities:
- Provide administrative support to the department, including general and project-based tasks.
- Utilize a detailed level of contract review and customer flow down requirements to verify the accuracy of information needed for work order processing.
- Identify, input, and sequence processes and customer specific requirements in the creation of work orders and techniques to be used in the coating application process.
- Qualify order lead-time and due dates against quoted and historical information, MIL standards, and customer requirements.
- Communicate proactively with Customer Service and Account Managers regarding order status.
- Assess and schedule jobs based on priority to ensure on time delivery.
- Ensure adequate inventory is available by utilizing and managing the inventory control system and spreadsheet.
- Collaborate with various departments to troubleshoot and obtain clarification on open orders as needed.
- Perform final document review prior to parts and/or paperwork moving back for certification.
- Verify MIL holds required approvals towards specifications and revisions specified on the contract.
- Provide cross-functional support to various personnel such as stocked inventory consumables, Customer Service planners, and other matters pertaining to day-to-day throughput.
- Support the department through various projects and initiatives such as capacity improvements, implementations, trend analysis, etc.
- Participate in applicable ongoing training sessions, continuous process improvement initiatives, periodic testing, and performance evaluations.
Knowledge, Skills, Abilities:
- A detail-oriented, organized, self-starting individual with excellent communication and interpersonal skills.
- Develop proficiency with MIL’s archiving and internal production software.
- Prioritize and efficiently complete tasks with consistency and accuracy, often under pressure and/or short deadlines.
- Develop and maintain a technically proficient and thorough understanding of MIL’s processing capabilities, quality system, general procedures, and applicable industry standard specifications.
Minimum Job Requirements:
- Experience with document control, data entry, contract review, and administrative support functions preferred.
- PC literate with a comprehensive understanding of Microsoft Office applications.
- High school diploma or equivalent required; college degree or some coursework preferred.
- Bilingual in Spanish a plus.
Reports To: The Coatings Administrative Assistant reports to the Coatings Management Team.
Hours: 7:00 AM to 3:30 PM with some overtime work as required.
Compensation: $15 – $17/hour depending on experience and qualifications.
As a permanent, full-time MIL employee, benefits include:
- Annual performance and compensation review, with eligibility for up to 2 annual bonuses
- MIL Inc. 401(k) plan with employer matching and profit sharing
- Premium health insurance as well as supplemental vision and dental insurance plans
- Company paid and supplemental life insurance and AD&D
- Company paid holidays and personal paid time-off accrual and enrollment package
Please do not hesitate to ask for additional details on any of our benefits & policies.
Address
Magnetic Inspection Lab
Elk Grove Village, ILIndustry
Business
Get fresh Coatings Administrative Assistant jobs daily straight to your inbox!
You Already Have an Account
We're sending an email you can use to verify and access your account.
If you know your password, you can go to the sign in page.