Coatings Administrative Assistant

APPLY TODAY, MIL IS CURRENTLY OFFERING $1,000.00 SIGN-ON BONU$ AND ALSO $1,000.00 REFERRAL BONU$ FOR DIRECT EMPLOYEES.  

***paid out after successfully completing 90 days of employment***

Position Overview: The Coatings Administrative Assistant will help facilitate MIL’s high standards of quality, turnaround, and continuous improvement by performing a wide range of administrative tasks. This position will primarily assist in the completion of Coatings contract review while scheduling orders and assisting with inventory management. 

Primary Job Responsibilities:

• Provide administrative support to the department, including general and project-based tasks.
• Utilize a detailed level of contract review and customer flow down requirements to verify the accuracy of information needed for work order processing. 
• Identify, input, and sequence processes and customer specific requirements in the creation of work orders and techniques to be used in the coating application process.
• Qualify order lead-time and due dates against quoted and historical information, MIL standards, and customer requirements. 
• Communicate proactively with Customer Service and Account Managers regarding order status.
• Assess and schedule jobs based on priority to ensure on time delivery.
• Ensure adequate inventory is available by utilizing and managing the inventory control system and spreadsheet.
• Collaborate with various departments to troubleshoot and obtain clarification on open orders as needed. 
• Perform final document review prior to parts and/or paperwork moving back for certification.
• Verify MIL holds required approvals towards specifications and revisions specified on the contract.
• Provide cross-functional support to various personnel such as stocked inventory consumables, Customer Service planners, and other matters pertaining to day-to-day throughput.
• Support the department through various projects and initiatives such as capacity improvements, implementations, trend analysis, etc.
• Participate in applicable ongoing training sessions, continuous process improvement initiatives, periodic testing, and performance evaluations.

Knowledge, Skills, Abilities:

• A detail-oriented, organized, self-starting individual with excellent communication and interpersonal skills.
• Develop proficiency with MIL’s archiving and internal production software.
• Prioritize and efficiently complete tasks with consistency and accuracy, often under pressure and/or short deadlines.
• Develop and maintain a technically proficient and thorough understanding of MIL’s processing capabilities, quality system, general procedures, and applicable industry standard specifications.

Minimum Job Requirements:
 

• Experience with document control, data entry, contract review, and administrative support functions preferred.
• PC literate with a comprehensive understanding of Microsoft Office applications.
• High school diploma or equivalent required; college degree or some coursework preferred.
• Bilingual in Spanish a plus.

Reports To: The Coatings Administrative Assistant reports to the Coatings Management Team.

Hours: 7:00 AM to 3:30 PM with some overtime work as required.

Compensation: $15 – $17/hour depending on experience and qualifications.

As a permanent, full-time MIL employee, benefits include:

• Annual performance and compensation review, with eligibility for up to 2 annual bonuses 

• MIL Inc. 401(k) plan with employer matching and profit sharing 
• Premium health insurance as well as supplemental vision and dental insurance plans  
• Company paid and supplemental life insurance and AD&D 

• Company paid holidays and personal paid time-off accrual and enrollment package

Please do not hesitate to ask for additional details on any of our benefits & policies.