Administrative Assistant II

Job Title: Administrative Assistant II 35183

Description:

• Performs a full range of administrative support duties, typically in support of a middle-to upper-level manager.
• Facilitates work flow through a manager's office.
• Develops reports; may perform a variety of duties commensurate with this level, e.g., respond to problems similar to a Customer Service Representative, coordinate events/functions, process documents, input data and orders, department purchases; and may receive project work consistent with the skills and skill level found in the job's other work.
• Recent graduates will be considered with a good GPA and relatable internship (preferably in a computer related field)/work experience.

Responsibilities:

• Drafts and types standard letters and memoranda from specific instructions and prepares documents for distribution. Maintains and updates established web sites with the assistance of basic web publishing software applications.
• May maintain databases, systems applications or files to ensure accurate and current information is available for use by others.
• Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e., refreshments, etc.).
• Gathers and summarizes data from various sources in order to complete reports and special projects.
• Receives and refers visitors and telephone callers within the department, ensuring that callers reach their intended destination.
• Processes and distributes incoming and outgoing mail, interoffice messages, faxes, and voicemail messages throughout the department. Researches, resolves and responds to inquiries/concerns from internal and/or external customers.
• Escalates complex issues for resolution as appropriate.
• Gathers or creates and maintains records or data and distributes information as appropriate to department members or internal/external customers.
• May perform analysis of data and resolve discrepancies following prescribed procedures.
• May organize/maintain records of Supervisor's or others' projects and correspondence, following up on pending items; may facilitate/organize workflow through the supervisor's office, ensuring follow-up items are addressed.
• Creates and maintains sensitive department records; uses data to prepare letters and memoranda for supervisor's signature.

Must Haves:

• Able to facilitate large cross functional team meeting and drive common result
• Able to create reports and PowerPoints by using data driven analysis independently
• Experienced user of Microsoft Office Suite- Outlook, Word, Excel, OneNote and PowerPoint
• Strong interpersonal skills and excellent communicator
• Strong interpersonal skills
• Be self-motivated and driven; requires minimal supervision
• Organization skills - physical file content and files within online databases
• Ability to organize and set-up meetings A strong candidate will also have:
• Ability to edit & create SharePoint files
• Experience with SAP and C-Project
• Knowledge of combines and Agricultural manufacturing
• Creative skills to assist with One Note, PowerPoint presentations and Word document Software Knowledge
• Microsoft Office Suite- Outlook, Word, Excel, OneNote and PowerPoint, SharePoint, SAP

Nice to have:

• Knowledge in with Company system (i.e., SAP, SAS, C-Project)
• Knowledge in SharePoint, PowerApps and PowerBI
• Knowledge of combines and Agricultural manufacturing