Workplace Coordinator (H)

Workplace Coordinator 2776 (H)

A leading enterprise software solutions company is seeking a Workplace Coordinator. The ideal candidate will have experience in an administrative/office role in a fast-paced, rapid-growth company. The company offers a great work environment.

Workplace Coordinator Pay and Benefits:

• Hourly pay: $30/hr
• Worksite: Leading enterprise software solutions company (Chicago, IL 60604)   
• W2 Employment, Group Medical, Dental, Vision, Life, 401k, PSL
• 40 hours/week, 6 Month Assignment, possible extension or conversion

Workplace Coordinator Responsibilities: 

• Handle administrative duties such as greeting visitors and security, badging; meeting coordination; ordering stock of supplies and office supplies, and maintaining office aesthetics. As well as receiving, delivering, shipping mail out, etc.
• Assist with the Training Center Coordination, which includes batch printing of visitor badges, managing stock of lanyards and Envoy supplies, and assisting with greeting and checking in trainees on the first day of training. Assist with trainers’ requests as needed. Help troubleshoot and assist with any equipment or IT failure. Ensure the facility remains clean and welcoming. 
• Support the implementation of Workplace Programs and Operations, which may include but is not limited to handling internal service ticket system requests; general office repairs; furniture or internal office moves; coordinating and helping facilitate safety programs; budget tracking and expenses, requisitions and purchase order processing & submission, invoice tracking, credit card expenses, departmental actuals, and accruals; monitoring space utilization and assigning work stations; new hire orientations; HR I9 processing, etc.
  Assist with the Work-Life and Employee Programs, help facilitate, plan, and coordinate social events sponsored by Life programs, i.e. Wellbeing, Giving and Doing, Belonging and Diversity, Benefits, and more.
• Manage the relationship with the office-standard vendors such as coffee/snacks, office supplies, confidential shredding, first aid and plant maintenance, HVAC, janitorial. At times, act as the liaison with property management on all building/site issues.
• Serve as a liaison/support between the company and other departments, such as Safety, Business Technology, Benefits, Life/Employee Programs, People & Purpose, Legal & Compliance, Marketing, etc. 

Workplace Coordinator Qualifications: 

• 1+ year of facilities, workplace operations, and/or customer service/hospitality industry experience.
• Some college is preferred.
• High school diploma or GED.
• Experience reconciling budgets for day-to-day workplace operations.
• Experience with using Microsoft Office and various other types of office software.
• Experience in a fast-paced, professional setting is preferred.
• Verbal and written communication skills, detail-oriented, time management, and ability and willingness to take on new tasks, learn new technologies, and adapt to organizational changes.