Administrative / Office Assistant

SMS Staffing is currently seeking an internal Administrative office assistant to join our organization.

Direct Responsibilities Include but are not limited to:

• Providing communication with all assigned recruiting industries which may include, but not be limited to healthcare, manufacturing, administrative, and professional placement categories
• Open Branch Office Daily, Checking Voicemail Messages First, then Email Messages, then distributing messages appropriately to intended recipients
• Greet All Incoming Guests - Set the First Impression Guests Receive of SMS, Inc. (Masks Are Required for Entry of All Guests During State-Mandated Public Interaction Periods)
• Update Assigned Reports and Spreadsheets Daily, Reporting Updates to Appropriate Staff and Leadership
• Complete Recruiting Duties as Assigned and further outlined within this Job Description
• Sourcing candidates through recruiting ads, job fairs (virtual and in-person events as appropriate), social media, and other assigned sourcing venues
• Creating job descriptions and reviewing those for approval with Assistant Branch Manager prior to using for recruiting advertisements
• Reviewing, assessing, and editing as necessary of applicant resumes
• Conducting applicant interviews, and presenting qualified applicants to client companies for review
• Coordinating additional screening requirements as appropriate per client company requirements prior to candidate placement
• Coordinating placement of candidates including 1st day and 1st week follow up conversations and reports
• Attend Daily Morning Staff Meetings and Friday Afternoon Weekly Wrap-Up Meetings
• Review and Report on Open Job Orders to Assistant Branch Manager
• Review Current Job Posts/Recruiting Ad Descriptions for Accuracy
• Communicates with Assistant Branch Manager to Review Daily/Weekly Recruiting and Placement Goals
• Complete Daily and Weekly Recruiting Project Reports
• Any and All Additional Duties and Responsibilities as Assigned

Skills:
Oral and Written Communication Skills

Exel
Reading Skills
Math Skills
Organization
Planning
Customer Service
Time Management
Critical Thinking
Bi-Lingual in Spanish (preferred)
Computer Literacy

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